Council Meeting

THAT the draft agenda presented to Council and dated the 25th day of March, 2025 be adopted as amended by adding an In-Camera item under Section 239(2)(e) of the Municipal Act - litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding a matter before the Human Rights Tribunal.

THAT the Minutes of the Regular Council Meeting of March 11th, 2025 be adopted as circulated.

WHEREAS the East Ferris Fire and Emergency Services Committee reviewed the Establish and Regulate a Fire Department By-law at their meetings of March 5 th and March 13 th , 2025; AND WHEREAS the Committee recommends Council amend By-law No. 2020-11 by: Replacing Schedule “A’ – Fire Department Organizational Chart with the updated chart (attached to Minutes) Replacing any reference to Battalion Chief to Deputy Fire Chief throughout the by-law Section 5 – remove “Fire Prevention Officer(s), Inspector(s), Fire Safety Educator(s)” Section 14. a) and b) remove “Emergency Management and Civil Protection Act” Section 15 – remove “coordinating the Emergency Management Program” BE IT HEREBY RESOLVED that Council approves of this recommendation.

THAT Council for the Municipality of East Ferris accepts the recommendation of the Director of Public Works and Engineering contained in Report No. R-2025-11 and authorizes staff to declare surplus the 2017 Dodge Ram Pickup Truck; AND THAT Council authorizes staff to dispose of the surplus asset on the GovDeals online auction site with a minimum bid of $10,500.00, and if not sold, to negotiate a selling price with the highest bidder or repost the asset with a lower reserve price.

THAT Council for the Municipality of East Ferris accepts the recommendation of the Fire Chief contained in Report No. FIRE-2025-01 and authorizes the Fire Chief to p roceed with a Request for Proposal for the purchase of a new fire truck to replace the 2007 pumper tanker; AND THAT the Treasurer for the Municipality of East Ferris be authorized to submit a loan application to Infrastructure Ontario and the Royal Bank of Canada to seek financing for this purchase.

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a by-law to deem Lot 10 on Registered Plan M268 not to be a Lot on a Registered Plan of Subdivision in the Municipality of East Ferris in the District of Nipissing, BE READ a first, second and third time, passed and numbered 2025-18; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a by-law to appoint a Clerk, BE READ a first, second and third time, passed and numbered 2025-19; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a by-law to appoint a Deputy Clerk, BE READ a first, second and third time, passed and numbered 2025-20; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a by-law to enter into an Eligible Community Promotion and Education Agreement between the Corporation of the Municipality of East Ferris and Circular Materials, BE READ a first, second and third time, passed and numbered 2025-21; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a by-law to amend By-law No. 2020-11, a by-law to Establish and Regulate a Fire Department, BE READ a first, second and third time, passed and numbered 2025-22; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a by-law to appoint a Building Inspector, BE READ a first, second and third time, passed and numbered 2025-23; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a by-law to appoint a Deputy Fire Chief, BE READ a first, second and third time, passed and numbered 2025-24; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

THAT Council approve the Correspondence and Information as circulated with the agenda of March 25th, 2025.

THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated March 25th, 2025 in the amount of $603,256.37.

THAT this meeting proceeds to In-Camera session at 5:42 p.m., under Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25 in order to address a matter before the Human Rights Tribunal : (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

THAT we do now adjourn this in-camera meeting at 6:17 p.m. and return to our regular session.

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from March 11th, 2025 to March 25th, 2025, BE READ a first, second and third time, passed and numbered 2025-25; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

THAT we do now adjourn at 6:18 p.m. and meet again on April 8th, 2025.

WHEREAS the East Ferris Fire and Emergency Services Committee reviewed the Establish and Regulate a Fire Department By-law at their meetings of March 5th and March 13th, 2025; AND WHEREAS the Committee recommends Council amend By-law No. 2020-11 by: 1. Replacing Schedule “A’ – Fire Department Organizational Chart with the updated chart (attached to Minutes) 2. Replacing any reference to Battalion Chief to Deputy Fire Chief throughout the by-law 3. Section 5 – remove “Fire Prevention Officer(s), Inspector(s), Fire Safety Educator(s)” 4. Section 14. a) and b) remove “Emergency Management and Civil Protection Act” 5. Section 15 – remove “coordinating the Emergency Management Program” BE IT HEREBY RESOLVED that Council approves of this recommendation.