Council Meeting

THAT the draft agenda presented to Council and dated the 26th day of May, 2020 be adapted as circulated.

THAT the Minutes of the Special meeting and the Regular Council meeting held May 12th, 2020 be approved as circulated.

THAT Council approve the draft letter prepared by Councillor Lougheed to the Ontario Trillium Foundation and that the letter be forwarded on behalf of the Municipality.

WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25 Section 224 outlines the role of Council, Section 225 the role of Head of Council, and Section 227 the role of municipal staff; AND WHEREAS Section 227 of the Municipal Act, 2001 , S.O. 2001, c. 25 states that “It is the role of the officers and employees of the municipality to implement council’s decisions and establish administrative practices and procedures to carry out council’s decisions; to undertake research and provide advice to council on the policies and programs of the municipality; and to carry out other duties required under this or any Act and other duties assigned by the municipality;” AND WHEREAS Section 23.1 to 23.5 of the Municipal Act, 2001, S.O. 2001, c. 25 outlines the powers and duties that Council as a whole can delegate to certain persons or bodies; AND WHEREAS the Corporation of the Municipality of East Ferris has a policy that governs the recruitment and selection of individuals for employment which requires prior approval of the Chief Administrative Officer; AND WHEREAS the Corporation of the Municipality of East Ferris Procurement By-Law governs the procurement of goods, services or construction by staff and states that no member of Council shall independently approve the procurement of any goods, services or construction; BE IT HEREBY RESOLVED that Council for the Municipality of East Ferris ensure that individual members of Council are following the said legislation and municipal policies by not i

THAT By-law No. 2020-11 being a By-law to Establish and Regulate a Fire Department be read a third time and passed this 26th day of May, 2020; AND THAT said By-Law be signed by the Mayor and Clerk, and sealed with the Seal of the Corporation.

THAT By-law No. 2020-17 being a By-law to Govern the proceedings of Council, Local Boards and Committees of either, the Conduct of its member, the calling of the meetings and to establish Rules of Order be read a first and second time this 26th day of May, 2020.

THAT By-law No. 2020-18 being a By-law to provide for the regulation of Open Air Burning in the Municipality of East Ferris be read a first and second time this 26th day of May, 2020.

THAT Council acknowledge the correspondence and information as circulated with the agenda and dated the 26th day of May, 2020.

THAT Council of the Municipality of East Ferris supports the letter from the Municipality of Callander sent to Hon. Caroline Mulroney, Minister of Transportation to request the assurance that they will pave the shoulder of Highway 94 in the same fashion as Hwy 654 from Wasi Corners to the Lansdowne intersection to allow for the safe usage for both bikes and pedestrians traffic.

THAT the Council of the Municipality of East Ferris supports the letter from the Town of Midland to The Right Honourable Justin Trudeau, Prime Minister of Canada to direct payment of federal funds to municipalities to waive property taxes for the Year 2020 - to financially help to alleviate the suffering from COVID-19 Pandemic.

That Council for the Municipality of East Ferris supports resolution from the Township of Armour regarding high speed internet connectivity in rural Ontario.

THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated May 26th, 2020 in the amount of $145,827.71.

WHEREAS the Corporation of the Municipality of East Ferris is in the process of designing and planning for the construction of a new municipal office and firehall; AND WHEREAS the staff of the Corporation of the Municipality of East Ferris have been researching available funding programs that could assist us in financing this project; AND WHEREAS the Federation of Canadian Municipalities (FCM) are accepting applications through their Green Municipal Fund Pilot Project: New Construction of Energy-Efficient Municipal Facilities funding stream for plans, feasibility studies and pilot projects; AND WHEREAS this funding program funds projects that examine either the financial performance of environmentally proven initiatives, or the financial or environmental performance of a new initiative with an aim for a net zero energy performance and funds up to 50% of eligible costs to a maximum of $175,000; AND WHEREAS a feasibility study is a requirement to apply for funding through FCM’s Green Municipal Fund Capital Project: New Construction of Energy-Efficient Facilities which provides a low-interest loan of up to $5 million and a grant worth up to 15% of the loan to a maximum of 80% of eligible expenditures; BE IT HEREBY RESOLVED that Council for the Municipality of East Ferris authorize staff to submit an application to FCM’s Green Municipal Fund for a feasibility study with an upset limit cost to the municipality of $10,000.

THAT this meeting proceeds In-Camera session at 7:02 p.m. in order to address a matter pertaining to: a proposed or pending acquisition or disposition of land by the municipality or local board;

THAT we do now adjourn this In-Camera meeting at 7:26 p.m. and return to our regular session of Council.

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from May 12th, 2020 to May 26th, 2020, BE READ a first, second and third time, passed and numbered 2020-19; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

THAT we do now adjourn at 7:28 p.m. and meet again on June 9th, 2020.