Council Meeting

THAT the draft agenda presented to Council and dated the 24th day of March, 2026 be adopted as prepared.

THAT the Minutes of the Regular Council Meeting of March 10th, 2026 be adopted as circulated.

That Council of the Municipality of East Ferris receives Report No. CLERK-2026-01 and approves the Use of Corporate Resources for Election Purposes Policy for the 2026 Municipal Election.

THAT Council for the Municipality of East Ferris accepts Equipment Rental 2026 reference table derived from submissions received for RFQ EF 2026-09 Equipment Rental Rate List and that equipment rental needs be selected from the submitted rates based on the criteria stated in Report No. R-2026-01.

THAT Council for the Municipality of East Ferris awards Tender EF-2026-02 Culvert Reline to Provincial Underground Services Inc. in the amount of $114,469.00 including HST.

THAT Council for the Municipality of East Ferris awards RFQ-2026-03 – Supply and Application of Dust Control and Road Stabilization Materials to Pollard Distribution Inc. in the amount of $56,036.70 including HST.

THAT Council for the Municipality of East Ferris awards Tender EF-2026-04 Granular Material to Degagne Aggregates in the amount of $ 40,269.25 including HST.

THAT Council for the Municipality of East Ferris awards Tender EF-2026-05 Winter Sand to A. Miron Topsoil Ltd. in the amount of $86,784.00 including HST.

THAT Council for the Municipality of East Ferris awards Tender EF-2026-06 Granular Materials – Road Construction (South Shore Road) to Lefebvre Commercial Industrial in the amount of $118,424.00 including HST.

THAT Council for the Municipality of East Ferris awards tender EF-2026-07 - Asphalt Paving - South Shore Road to Pioneer Construction Inc. in the amount of $ 445,677.65 including HST.

THAT Council for the Municipality of East Ferris awards tender EF-2026-08 - Asphalt Paving - Village Road to Pioneer Construction Inc. in the amount of $ 186,656.23 including HST.

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a by-law to amend By-Law 2021-60, as amended and be hereby known as Zoning By-law Amendment 2026-01, BE READ a first, second and third time, passed and numbered 2026-14; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a by-law to amend the Official Plan for the Municipality of East Ferris, hereafter known as Official Plan Amendment 2026-01, BE READ a first, second and third time, passed and numbered 2026-15; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a by-law to amend the Official Plan for the Municipality of East Ferris, hereafter known as Official Plan Amendment 2026-02, BE READ a first, second and third time, passed and numbered 2026-16; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to authorize the delegation of authority to the CAO/Treasurer for certain acts during a Lame Duck period, BE READ a first, second and third time, passed and numbered 2026-17; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to authorize an agreement between the Corporation of the Municipality of East Ferris and His Majesty the King in Right of Ontario as represented by the Minister of Emergency Preparedness and Response, BE READ a first, second and third time, passed and numbered 2026-18; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation

THAT Council of the Municipality of East Ferris supports the Avon Maitland District School Board in their request to the Government of Ontario to undertake a comprehensive, province-wide consultation process before moving forward with any changes to the governance structure of English public school boards; AND THAT this resolution be circulated to the Honourable Doug Ford, Premier of Ontario, the Honourable Paul Calandra, Minister of Education, and MPP Vic Fedeli.

THAT Council approve the Correspondence and Information as circulated with the agenda of March 24th, 2026.

WHEREAS Lauren Rooyakkers has submitted her resignation from the position of Deputy Mayor; AND WHEREAS she has indicated her intention to continue serving as a member of Council for the Municipality of East Ferris; NOW THEREFORE BE IT RESOLVED THAT Council accepts the resignation of Lauren Rooyakkers from the position of Deputy Mayor;

THAT Council for the Municipality of East Ferris appoints Terry Kelly as Deputy Mayor for the remainder of the term of Council.

WHEREAS Lauren Rooyakkers has submitted her resignation from the Planning Advisory Committee and the Committee of Adjustment; AND WHEREAS she has indicated her intention to continue serving as a member of Council; NOW THEREFORE BE IT RESOLVED THAT Council accepts the resignation of Lauren Rooyakkers from the Planning Advisory Committee and the Committee of Adjustment.

THAT Council for the Municipality of East Ferris appoints Nick Brazeau to the Planning Advisory Committee and the Committee of Adjustment.

THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated March 24th, 2026 in the amount of $213,664.66.

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from March 11th, 2026 to March 24th, 2026, BE READ a first, second and third time, passed and numbered 2026-19; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

THAT we do now adjourn at 5:57 p.m. and meet again on April 14th, 2026.