Council Meeting

THAT the draft agenda presented to Council and dated the 8th day of October, 2019 be hereby adopted as circulated.

THAT the minutes of the Regular Meeting of Council held September 24th, 2019 and the minutes of the Special Meeting held September 24th, 2019 be approved as circulated.

WHEREAS the Recreation, Parks and Culture Committee at their meeting held October 1st, 2019 recommended to Council to have Mr. Ray Marshall's seat declared vacant on the Committee; AND WHEREAS on October 3rd, 2019, Mr. Marshall provided a letter of resignation from the Recreation, Parks and Culture Committee; BE IT HEREBY RESOLVED that Council accepts Mr. Marshall's resignation and that staff be directed to advertise the vacant seat for the Recreation, Parks and Culture Committee on the Municipal Website and Facebook.

WHEREAS Council at their last meeting of September 24 th , 2019 approved Mayor Rochefort, Councillor Trahan, CAO Jason Trottier, Manager of Planning and Economic Development Greg Kirton and Economic Development Committee Member Angela Knight van Schaayk to attend the Canada’s Rural Broadband Conference held in North Bay on November 13 th and 14 th , 2019; AND WHEREAS Councillor Trahan has since declined from attending the conference due to conflicting matters; AND WHEREAS Mr. Dean Demers, a resident of our municipality is very informed and knowledgeable on matters pertaining to internet and would serve the interest of the citizens of the municipality; BE IT HEREBY RESOLVED that Council approve Mr. Dean Demers to attend the Canada’s Rural Broadband Conference as a volunteer representative held in November and that registration fees be paid on behalf of Mr. Demers accordingly.

THAT Council of the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2019-14 as follows: 1. That Council authorize staff to declare surplus the 2013 Freightliner Tandem Plow Truck; 2. And that Council authorize staff to declare surplus the 2010 Ford 2500 Patrol Pickup Truck; 3. And that Council authorize staff to dispose of both surplus vehicles as follows: a) GovDeals' auction via their on-line service, with a seller's commission of 7.5% and a 5% buyer's premium charge. Post a first auction asking a minimum reserve of $90,000 and $2,000 respectively; b) If not successful, re-post auction with a lower reserve.

THAT By-law No. 2019-46 being a By-law to amend By-law No. 2019-03, a By-law to govern the proceeding of the Council, Local Boards and Committees of either, the conduct of its members, the calling of the meetings and to establish Rules of Order be read a first and second time this 8th day of October, 2019.

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following By-law at this session; BE IT HEREBY RESOLVED THAT a By-law to authorize the signing of an agreement between the Municipality and Catherine Roebuck for the operation of "Puck Drop Pantry" to provide food and beverage concession services at the East Ferris Community Centre, BE READ a first, second and third time, passed and numbered 2019-48; AND THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

THAT Council acknowledge the correspondence as circulated with the agenda dated the 8th of October, 2019

WHEREAS the Municipality of East Ferris believes that conferences are vital forums for municipal leaders to interact amongst each other and discuss municipal issues; AND WHEREAS despite new technological advances that allow remote communication, resource sharing, and networking; face-to-face interactions are one of the most crucial components for learning for municipal leaders; AND WHEREAS parents attending conferences tend to face a childcare–conference conundrum as they struggle finding care for their children while attending and participating in conference sessions; AND WHEREAS numerous reports and studies (1), including a recent 2019 report from the House Of Commons(2), indicate a lack of ‘Family-Friendly and Gender–Sensitive’ environments and policies as one of the barriers women face in pursuing and participating in all levels of politics; AND WHEREAS most conferences such as ROMA, OGRA, AMO, FONOM, NeORA offer a companion program; the Municipality of East Ferris feels that the time has come for conference organizers to create the conditions for change and incorporate child care services throughout conferences; BE IT HEREBY RESOLVED that this resolution be forwarded to ROMA, OGRA, AMO, FONOM, NeORA for considerations; AND FURTHER that this resolution be forwarded to all Ontario Municipalities to request ROMA, OGRA, AMO, FONOM and NeORA to consider including a child care program during their conferences. ______________________ (1) ‘Advancing Equity and Inclusion: A Guide

THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated October 8th, 2019 in the amount of $761,777.11.

WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from September 24th, 2019 to October 8th, 2019, BE READ A first, second and third time, passed and numbered 2019-47; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

THAT we do now adjourn at 7:25 p.m. and meet again on October 22nd, 2019.